Medical Record Checklist Before Travelling to China

Your records do not all need to be translated at the beginning, but they should first be organised. Create an index showing the file name, examination date, institution, language and format. Keep each written report connected to its original imaging or supporting file instead of sending only a photograph of one conclusion page.

A basic set usually includes a one-page case summary, major diagnoses, previous operations or treatment, allergies, and current medicines with doses. A complex case may also need pathology reports and slide availability, original CT or MRI images, laboratory trends, discharge records and the specific question you want a Chinese hospital to answer.

Use a consistent file name such as date-test-institution, with dates in year-month-day order. Remove duplicates but preserve originals, and flag anything uncertain rather than editing medical content yourself. Imaging is usually most useful in DICOM or another format accepted by the hospital; check that links and passwords will remain valid long enough.

Before transfer, remove identity numbers, home addresses and other details that are not needed for review. Use the agreed secure channel. Kangqiao shares only the records needed by the relevant hospital after the necessary permission is in place. Interpreters, reception staff and transport providers do not need a complete medical file.

Finish with a practical check: do all files belong to the same person, are name spellings and date of birth consistent, are dates readable, can every file be opened, and are important pages missing? Hospital requirements vary by condition and department, so this checklist starts the process; the case-specific request remains the final guide.